Project management is the application of using established principles, procedures, processes, methods, knowledge, policies to manage a project from conception through completion, skills, and experience to achieve the project objectives. The short name of project management is PM. A project is different from constant processes like a governance program or an asset management program.
The project management plan is expected to effectively and efficiently guide all aspects of a project from start to end including the ideal goal of giving the outcome on time and on the budget. Project management processes fall into five groups that include initiating, monitoring, planning, executing, and controlling, closing. On the other hand project management knowledge draws on ten areas which include integration, communications, scope, time, risk management, stakeholder management, quality, procurement, human resources, and cost.
Lisa Dudzik is an imminent professional who has worked as project manager many times. She offers project management tips for the aspiring professionals.
- Depending on organization’s business fit, bring-in processes to streamline project delivery process and make it less risky, more predictable and repeatable.
- Understand that there will be resistance to new processes or change to existing processes. You need to build right set of utilities and champions to make it work.
- Always have a mindset and activities to improve these processes, making it better to manage, lesser risky.
- Always have a project plan, detailed one.
- Involve Subject Matter Experts (SMEs) as well as team members as appropriate to gauge planning quantum.
- Get consensus and agreement from required stakeholders for iterative versions of project scope and project plan.
- Be transparent and frequent in communicating right set of information depending on kind of stakeholder.
- Team members should know if project delivery schedule is tight.
- Project sponsor/ customer should be aware of any major roadblock or delay in delivery.
- Perform continuous monitoring of project progress in terms of schedule, cost, resource, quality aspects.
- Practice risk planning right from beginning.
- Use generic resources, place holder resources to assess duration, dependency, cost elements of project schedule.
- Appraise team member for their good work openly and publicly. Recognize them, reward them.
- Do not enforce processes for the sake of having it and understand the purpose and long run benefit of having sound processes for your organization.
- Project planning isn’t just about project scheduling (or creating Gantt chart), it is a holistic process of planning schedule, risks, resources, communication, financial, etc.
- Don’t share all information with everyone it can create confusion and don’t hide information that should be shared with stakeholders.
- Don’t schedule ad hoc meetings or calls to gather project status from colleagues.
- Any organization and typical project require some or other form of risk management but don’t consider your risk management strategy limited to maintaining risk register spreadsheet.
- Risk management is not one-time activity; you will have to keep it on your agenda for frequent review.
- Don’t criticize your team member or attack them if something goes wrong or even if you don’t like something/anything about them.
Well, these are tips Lisa Dudzik has come up with. However, you need to remember that tips are not to be followed blindly by any chance. You must learn the pros and cons well enough to know when to break the rule.